Global Employment & Compliance Lead


Get to Know Us

iDeals is a global B2B SaaS product company recognized as the most highly rated and customer-centric in a secure business collaboration market. Trusted by more than 1,000,000 users from 175,000 companies globally, we are on a mission to create more prosperity in the world by accelerating high-stake business decisions. We achieve this by delivering extremely intuitive and robust software products that help people make impactful decisions with less stress, higher quality, and shorter hours:

iDeals Virtual Data Room: A web-based cloud platform used by companies in a wide range of industries to ensure secure confidential document sharing for online due diligence, fundraising transactions, corporate reporting, licensing, clinical trials, and other business goals.

iDeals Board: A cloud platform with web and mobile applications used by board members, CEOs, executives, and corporate secretaries, to streamline governance and improve high-stake decisions in a fast, secure, and compliant way.

The Role

At iDeals, we’ve experienced rapid growth and expanded our operations across 30 locations. As we continue to scale, we’re gearing up to establish new locations to facilitate the growth of our team. With a vision to reach approximately 800+ iDealers and operate in 20 locations within the next 2-3 years, we’re committed to enhancing our compliance practices.

We are looking for a Global Employment & Compliance Lead remotely in Poland. You will lead new locations set up, work across multiple jurisdictions with specific requirements from an Employment and Compliance perspective. Your impact will be instrumental in setting up processes for audits, maintaining global employment compliance standards, and efficiently managing the growing inflow of employment-related requests, including hiring, terminations, and relocations. Collaborating closely with iDealers across Europe, America and Asia, you will report to Director of People Operations. As a Global Employment & Compliance Lead, your input will help us ensure iDeals is compliant with the labor law in locations where we hire along with ensuring smooth experience for employees via reasonable policies and practices.

Schedule: flexible, full-time

What You Will Do

  • Lead New Locations Setup: Take charge of the setup process for new company locations, ensuring seamless integration and compliance.
  • Compliance Analysis and Solutions: Conduct comprehensive assessments of employment compliance gaps across all locations and implement effective solutions, including the development of policies and practice.
  • Audits and Monitoring: Establish and operationalize internal audit processes to monitor changes in labor laws.
  • Policy: Optimize and standardize company policies and approaches to promote equity in compliance practices across all locations.
  • Contract Signing: Be responsible end to end for contract templates and contract signing for new hires.
  • Audit and Tender Questionnaires: Support internal teams in audit and tender processes.
  • Knowledge Base: Develop an internal knowledge base on employment law and internal practices.
  • Business Partner: Act as a strategic advisor to senior stakeholders and internal teams.
  • Vendor Relationship: Manage relationships with Employer of Record (EORs), legal advisors, immigration consultants, and oversee related procurement activities.
  • Visa and Work Permit: Coordinate and arrange visas, work permits, and provide consultation on immigration matters.
  • Mentorship: Be a mentor for a Global Employment Specialist.
  • What We Look For

  • 5+ years of proven experience in the role of Employment and Compliance Specialist or similar position
  • Demonstrated expertise in global employment and compliance operations, particularly in Europe and America
  • Strong understanding of EU or USA regulatory requirements, GDPR, comp transparency regulations, DEI requirements
  • Experience of participation in external audits
  • Proven experience in standardizing processes, particularly in leave policies and public holidays, to minimize differences and ensure fairness
  • Proficient in arranging work permits and managing visa processes across different countries
  • Experience in establishing systems to monitor changes in labor laws
  • Ability to create clear, readable, and user-friendly policies and guides
  • Ability to effectively communicate and collaborate across different cultural backgrounds
  • High attention to detail and consistency in work
  • C1+ English proficiency, ensuring effective communication in a global context
  • Nice To Have:

  • Experience in conducting and/or setting up internal audits
  • Experience in setting up visa sponsorship processes
  • Experience in due diligence and mergers and acquisitions (M&A)
  • Background in legal, tax, and/or accounting, contributing to a comprehensive understanding of compliance from multiple angles
  • Leadership experience or motivation for leadership
  • What We Offer

    We highly value our people, so we will provide you with all the resources and support you need to succeed.

    For your work

  • Remote-first model with teams distributed globally 
  • Home office set up budget 
  • High-end laptop, monitor and any additional IT equipment needed
  • Reimbursement of co-working space expenses
  • For your well-being

  • Medical insurance with flexible coverage
  • Compensation for sports, yoga, mental, and other health and wellness-related activities
  • Reimbursement of participation in sports competitions
  • For your growth

  • Individual Development Plan based on your career interests 
  • Generous budget for learning and development activities
  • Professional and self-development books and subscriptions compensation
  • iDeals’ support of your passion as a speaker or writer
  • Internal growth and internal mobility opportunities
  • Extra perks

  • Team-building offline events
  • Budget for local gatherings in global locations
  • Generous internal referral program
  • iDeals Surprise Boxes
  • Our Culture

    Commitment, Excellence, Collaboration, Trust and Care are core values to the iDeals team. For us, these are the principles that every iDealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we are able to create a team where talents feel at ease and are able to work to the best of their abilities.

    Commitment and Excellence inspire us to set the bar high, achieve the most ambitious goals and push the limits further. Our diversity and different perspectives are the foundation of our success. Collaboration and Trust ensure that everyone has access to all the information, proactively shares thoughts, and leverages the teammates’ diverse opinions, experiences, and backgrounds. Both values help us to solve the most challenging problems. Care drives us to create a positive work environment and make everyone feel valued. We also stand for iDealers’ physical, mental, financial, and personal well-being and encourage a healthy lifestyle and active living.

    iDealers work in a remote-first model, meaning we collaborate from anywhere – either home, cafe, co-working space, or one of our offices. Some roles may have specific location-based requirements, including in-office and client interactions. Despite being located across the globe, we stay connected through the latest tools and technologies, ensuring that everyone on our team feels surrounded by teammates and engaged with our common goals.

    iDeals is an equal opportunity employer

    iDeals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship.